Vertex Pulse Core unifies regulatory obligations, tasks, forms, audits, assets and evidence into one governed system of record. It replaces fragmented spreadsheets and inboxes with a single, audit-ready platform built for multi-site fuel and convenience networks.
Of critical compliance items tracked in one platform
60
%
Reduction in manual reporting time
1 source
Of truth for audits and investigations
What Vertex Pulse Core Delivers
Vertex Pulse Core is the central compliance backbone for your entire network. It unifies obligations, forms, tasks, evidence and audit history into one governed platform, giving compliance, operations and risk teams one view of what’s complete, what’s overdue and where issues need escalation
Your network, one compliance source of truth.
Live compliance status
View real-time completion, overdue items and risk hot spots across every site and region, cutting investigation time by 80%.
Audit-ready, every day
Keep obligations, evidence and approvals in one place so external audits become routine, not events.
Standardised operations
Roll out consistent forms, checklists and workflows so every site follows the same playbook.
Network-wide compliance visibility
Unified evidence vault
Evidence and records, governed by design
Unified evidence vault
Store certificates, photos, permits and reports directly against the exact obligation, site and time period.
Structured binders
Organise evidence by regulator, asset, programme or site to support fast, predictable audits.
Retention & version control
Apply consistent retention and version rules so records are preserved, archived and never lost.
Store site plans, evacuation plans, licences and insurance certificates in a governed cloud space.
Head-office distribution
Assign mandatory documents to sites based on jurisdiction and update them centrally across the network.
Automatic report storage & sharing
Save generated reports automatically and share them securely at site, brand or enterprise level.
Vertex Vault (governed document exchange)
Executive-ready reporting
Compliance dashboards for every level
Executive overview
See network-wide compliance scores, trends and risk indicators in a single view.
Regional and brand views
Filter by region, brand or ownership model to understand where support or escalation is needed.
Drill-down analytics
Drill from a red KPI to the exact sites, tasks and evidence behind it in a few clicks.
Smart rules and automation
Dynamic task generation
Automatically create tasks using site location, asset profile and regulatory rules.
Escalations and reminders
Configure reminders and escalation paths so overdue critical items don’t get missed
Exception workflows
Route non-compliances and incidents into structured workflows with clear owners, due dates and closure rules.
Incident management workflows
Capture environmental spills, WHS events or in-store incidents and route them through the correct investigation, reporting and closure process (including jurisdictional reporting such as EPA).
Insights & Reporting
Centrally designed forms & workflows
Standardised forms and workflows
Forms and workflows are centrally designed in Vertex Studio and executed consistently across all sites through Vertex Pulse Core.
Template library
Maintain centrally-governed templates for inspections, audits, investigations and daily checks.
No-code form and document builder
Configure fields, logic and validations without development effort, so compliance teams stay in control.
Reusable workflows
Reuse workflow patterns across brands and regions while still respecting local regulatory differences.
Other Features
Other core capabilities
Multi-jurisdiction compliance
Model different state/country requirements while managing them from one platform.
Role-based access and SSO
Control who sees what with granular roles and enterprise SSO.
Change of ownership continuity
Preserve site history and compliance records, remove previous owner details and bind new ownership for regenerated documentation.
API-first architecture
Connect Vertex Pulse Core to your ERP, HR and analytics stack via secure APIs.
Task & notification engine
Keep site teams on track with task lists, alerts and VP Hub messages.
Shared reporting & exports
Generate and distribute cross-site or brand-wide exports and summaries.
Incident management (environmental & WHS)
Capture, investigate, escalate and close environmental leaks and workplace safety incidents with full traceability and jurisdiction-aware reporting
Inspection management
Plan and execute scheduled or ad-hoc inspections using governed checklists, evidence capture and controlled workflows.
Internal & external audits
Run internal reviews and external audits with structured workflows, controlled access and instant audit-ready evidence packs.
Maintenance records & asset history
Maintain asset-linked maintenance records and service history as part of the permanent compliance record.
Exception handling & escalations
Route non-compliances, incidents and overdue actions through defined escalation paths with clear ownership and deadlines.
Task management & accountability
Assign regulatory, brand and network tasks on daily, weekly or periodic cycles with completion tracking and chain-of-responsibility visibility.
Training-linked compliance tasks (VP LMS)
Link every task to the required training and competency in VP LMS, proving staff awareness and regulatory understanding.
API-first integration, by design
Vertex Pulse Core is built to integrate into existing enterprise environments. Compliance data, identities, assets and reporting can flow securely between Vertex Pulse and your ERP, HR, identity and analytics platforms via APIs.
ERP & finance systems
HR & workforce platforms
Identity & access management (SSO)
Analytics & BI tools
Document storage platforms
Start the Conversation Today
Ready to centralise compliance across your network?
See how Vertex Pulse Core becomes your single source of truth for compliance and operations.
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